Procurement for your property
We organise purchasing to the design project: we draw up a purchasing schedule, request supplier quotes, agree every item with you and follow orders through to delivery on site. You approve — we organise.
You pay suppliers for the goods directly — they are not included in the service price. More about the format
Purchasing to the design — in your interests
Fitting out an interior means dozens or hundreds of items from different suppliers. We take on their selection, comparison, ordering and delivery control, while purchase decisions stay with you.
What it is
- Organising purchases of finishing materials, sanitaryware, lighting, furniture, doors, textiles and decor — to a KStudio design project or to your own finished design
- Working in your interests: every purchase — only after your approval
- Transparent costs: orders are placed in your name, you pay the supplier directly at their price — no mark-up from us
- Order control and coordination of deliveries to site according to the renovation stages
What it is not
- We are not a seller or supplier of goods: the seller or manufacturer is responsible for quality, warranty, production and delivery times
- Not assembly, installation or connection — these works are paid separately
- Not control of renovation works — that is what design supervision and comprehensive renovation management are for
- Not a quality inspection: when accepting deliveries we check quantity, completeness and appearance; hidden and manufacturing defects cannot be detected this way
- Not customs clearance: when ordering from abroad it is handled by the carrier or a customs broker
Production and delivery times are set by suppliers. We track order statuses and tell you about changes in advance, but we cannot guarantee times that depend on third parties.
From the schedule — to delivery on site
Procurement accompanies the renovation from the first rough materials to furniture and decor. The purchasing scope and approval procedure are fixed in the contract.
- 01
Purchasing schedule
We compile a list of items from the design project: product codes, sizes, quantities, room and estimated cost.
- 02
Budget
We split the budget into purchase groups and track “plan vs actual” to keep costs under control.
- 03
Supplier quotes
We request quotes and compare prices, availability and real delivery times.
- 04
Alternatives
If an item is out of stock or over budget, we suggest alternatives with similar characteristics. Substitution — only with your consent.
- 05
Placing orders
We check supplier invoices issued in your name — product codes, sizes, colour, quantity — and pass them to you for payment directly to the supplier.
- 06
Status tracking
We monitor production and shipping times and let you know about changes.
- 07
Delivery coordination
We agree delivery dates to site according to the renovation stages, so items arrive on time.
- 08
Accepting deliveries
We check quantity, completeness and appearance, record discrepancies and help you file a claim with the supplier.
What you get
- Purchasing scheduleAll items for the property with product codes, amounts and statuses — in one table
- Expense report“Plan vs actual” for the budget, invoices and receipts for every purchase
- Order statusesRegular updates via WhatsApp, Telegram or e-mail
- One point of contactOne person responsible for all purchasing instead of dozens of negotiations with suppliers
Six steps — with your approval at each
- 01
Request
You send the design project or specifications, the area, renovation timing and an approximate purchasing budget.
- 02
Contract
We fix the scope of the service, the price and the approval procedure. Advance — 1,300 GEL, the balance — based on actual purchases. For clients abroad — remotely.
- 03
Schedule and budget
We prepare the first purchasing schedule — usually within 7–10 working days, depending on the size of the project.
- 04
Approval
You approve items, alternatives and amounts in writing — in a messenger or by e-mail.
- 05
Orders and deliveries
You pay invoices directly to suppliers; we track statuses and coordinate delivery to site.
- 06
Acceptance and report
We check deliveries and send an expense report; the rest of the service fee is calculated on actual purchases minus the advance.
How much does procurement cost
The service price depends on the actual volume of purchases for your property. Goods and related costs are paid separately.
Service price
A percentage of the actual purchase cost
| Up to 50,000 GEL of purchases | 12% |
|---|---|
| On the amount above 50,000 GEL | 10% |
| On the amount above 100,000 GEL | 8% |
| Minimum price per property | 1 300 GEL≈ $500 |
| Advance on signing the contract | 1 300 GEL≈ $500 |
The percentage is of the actual cost of goods per supplier invoices purchased with our involvement: 12% on the first 50,000 GEL, 10% on the amount from 50,000 to 100,000 GEL, 8% on the amount above 100,000 GEL. If the total is less than 1,300 GEL, the minimum price applies — 1,300 GEL per property. The advance is credited towards the service price; the balance is paid based on actual purchases.
Paid separately
Not included in the service price or in the percentage calculation base
| Goods — directly to suppliers | separately |
|---|---|
| Delivery, unloading, lifting | separately |
| Storage | separately |
| Assembly, installation, connection | separately |
| International delivery, customs duties and clearance | separately |
| Bank fees and currency conversion | separately |
We give estimated related costs before ordering so that they are included in the budget.
Price examples
Prices in GEL, approximate dollar amounts in brackets
| Purchases of 8,000 GEL | 12% = 960 GEL — below the minimum | 1 300 GEL≈ $500 |
|---|---|---|
| Purchases of 25,000 GEL | 25 000 × 12% | 3 000 GEL≈ $1 150 |
| Purchases of 60,000 GEL | 50 000 × 12% + 10 000 × 10% | 7 000 GEL≈ $2 690 |
| Purchases of 150,000 GEL | 50 000 × 12% + 50 000 × 10% + 50 000 × 8% | 15 000 GEL≈ $5 770 |
The scope of the service, purchasing volume and payment procedure are fixed in the contract: a 1,300 GEL advance on signing, the balance based on actual purchases per the expense report. Site visits to accept deliveries — in Batumi and Kobuleti; for other cities the cost of visits is agreed with you. Payment — in GEL or USD at the official National Bank of Georgia rate on the payment date.
Procurement is part of the full cycle
It works best when design, purchasing and renovation are run by one team: the purchasing schedule is built straight from the design. See our projects →
Projects with procurement
“Neoclassic” apartmentBatumi · 116 m² · Design Project with Selection · Comprehensive Renovation Management 
Seaside rental apartmentBatumi · 39 m² · Design Project with Selection · Comprehensive Renovation Management · Design Supervision 
“Alley of Heroes” studio apartmentBatumi · 30 m² · Design Project with Selection · Comprehensive Renovation Management · Design Supervision Frequently asked questions about procurement
Can I order procurement without a KStudio design project?
Yes. If you already have a design project or specifications, we will study the documentation and prepare a purchasing schedule from it. If there is not enough data for purchasing — for example, no sizes, product codes or quantities — we will tell you what needs to be completed: this can be done as part of the “Working Drawings for Renovation” or “Design Project with Selection” service.
How is the service price calculated?
The service price is a percentage of the actual cost of goods per supplier invoices purchased with our involvement: 12% on the first 50,000 GEL, 10% on the amount from 50,000 to 100,000 GEL, 8% on the amount above 100,000 GEL. Delivery, lifting, storage, assembly, installation and customs duties are not included in the calculation base. If the total is less than 1,300 GEL, the minimum price applies — 1,300 GEL per property (≈ $500). Payment: 1,300 GEL advance on signing the contract, credited towards the service price; the balance — based on actual purchases per the expense report.
Do you add a mark-up on goods?
No. You pay for goods at the price on the supplier’s invoice. Our fee is only the service price under the contract. Discounts that suppliers give on orders for your property apply to your orders.
Who pays for the goods and in whose name are orders placed?
Orders are placed in your name and you pay the supplier directly on their invoice — money for goods does not pass through us. All invoices and amounts are shown in the expense report.
What if an item is out of stock or has gone up in price?
We will suggest alternatives with similar characteristics, sizes and appearance or other supply options. Substituting an item or exceeding the agreed budget is only possible with your written consent — in a messenger or by e-mail.
Who is responsible for the quality of goods, warranty and delivery times?
The seller or manufacturer is responsible for quality, warranty, production and delivery times — on their own terms. We track order statuses, tell you about changes in timing in advance, check deliveries on acceptance and help you file a claim, exchange or return.
Can I order procurement if I am abroad?
Yes. We sign the contract remotely, agree items and alternatives online, and handle suppliers and delivery coordination in Georgia. We send reports and delivery photos via WhatsApp, Telegram or e-mail.
Do you order goods from abroad?
If needed — yes. In that case delivery takes longer, and international delivery, customs duties and customs clearance services are paid separately. We discuss estimated costs and timing before ordering.
Does procurement include renovation control, assembly or installation?
No. Procurement is the organisation of purchasing and deliveries. Assembly, installation and connection are paid separately. Checking the renovation matches the design is design supervision, and running the whole implementation is comprehensive renovation management.
Is your design ready? We’ll take care of the purchasing
Send us the design project or specifications and the renovation timing — we will estimate the purchasing volume and explain how we will organise procurement for your property.
